Registration Form

The Registration Form is a printable/emailable guest check-in document. It contains the guest's personal details, stay information, and a signature line for the guest to sign on paper at check-in.

Registration Form vs. Registration Card

The Registration Form is a plain print/email document — it is not saved. For an editable form with an on-screen, saved digital signature, use the Registration Card instead.

Having a problem?

See Reservations Overview for common FAQs and troubleshooting.

Access

From a reservation detail page, click Registration Form (or the registration form button in the reservation actions).

What It Contains

Section	Content
Property Header	Hotel name, address, logo.
Guest Details	Full name, nationality, date of birth, passport/NRC number, phone, email.
Stay Details	Arrival date, departure date, number of nights, room number, room type.
Rate	Rate plan and nightly rate.
Additional Guests	Names of additional guests on the reservation (if any).
Special Requests	Any special requests noted on the reservation.
Signature Line	Space for the guest to sign and date.
Terms	Any check-in terms or policies configured for the property.

Generating the Form

1. Open the reservation (from the reservation list or detail page).
2. Click Registration Form.
3. A modal opens showing the registration card, pre-filled from the reservation and guest profile — edit any field before printing if needed.
4. Click Print to print, or click Email to send the form directly to the guest.

Print the form before the guest arrives so it is ready at the front desk, or email it ahead of arrival for the guest to review.

Emailing the Registration Form

1. Open the reservation and click Registration Form.
2. Click Email in the registration card modal.
3. The recipient address is pre-filled from the guest's profile email (if set) — edit it if needed.
4. Adjust the subject/message if needed and click Send.

When to Use

• At check-in — present to the guest for review and signature.
• For immigration compliance — the signed registration card is often required by local regulations as proof of guest identity and stay.
• For group check-ins — print one form per room/reservation.

Guest Data Requirements

For the registration form to be complete, the guest profile should have:

• Full name (first and last)
• Nationality
• Date of birth
• Passport or NRC number

These fields are stored on the Individual Profile. If they are missing, fill them in on the profile before printing.

Common FAQs

The registration form is missing the guest's passport number. Passport details are stored on the individual profile under Step 3 — Travel Documents. Open the profile in Profile → Individual Profile and fill in the passport fields.

Can I print registration forms for all arrivals at once? Currently, registration forms are generated per reservation. Open each reservation and print or email individually.

The hotel name or address is wrong on the form. Update the property details in Configuration → General Configuration → Hotel Information.

See also

• Registration Card — Editable card with saved digital signature.
• Reservations Overview — Full reservation management.
• Confirmation Letter — Booking confirmation document.
• Individual Profile — Guest profile with travel document fields.
• Configuration → Hotel Information — Property details shown on the form.