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Registration Card

The Registration Card is an editable, signed check-in record stored against the reservation — distinct from the printable Registration Form. Where the Registration Form is a document you print or email, the Registration Card is an on-screen form where staff can adjust the guest's details and capture the guest's (and an accompanying guest's) signature digitally before printing.

Having a problem?

See Reservations Overview for common FAQs and troubleshooting.

Registration Form vs. Registration Card​

Registration FormRegistration Card
PurposePrintable/emailable check-in document.Editable, signed record kept on the reservation.
EditingFields come from the reservation/guest profile as printed.Individual fields (name, dates, room, rate, address, etc.) can be corrected in the editor before saving.
SignaturePrinted signature line only (signed on paper).Signature captured digitally on-screen and stored with the reservation.
StorageNot stored — generated fresh each time it's printed.Saved on the reservation; can be reopened and reviewed later.

Access​

From the reservation detail, click Registration Card. The editor opens pre-filled from the reservation and guest profile (arrival/departure dates, room, rate, guest name, contact details, nationality, etc.).

Editing and Capturing Signatures​

  1. Open the reservation and click Registration Card.
  2. Review and correct the pre-filled fields if needed.
  3. Ask the guest to sign in the Guest Signature box using a mouse, stylus, or touchscreen. There is also an Accompanying Guest Signature box for a second signer if applicable.
  4. Optionally set the signing date for each signature.
  5. Click Save to store the card and signatures against the reservation.

The signature pad captures a hand-drawn signature directly on screen; use Clear/the delete action on the pad to redo a signature before saving.

Printing or Emailing​

From the Registration Card editor you can:

  • Preview the card as a PDF before saving.
  • Print the card.
  • Email it to the guest — the recipient address is pre-filled from the guest profile email and can be edited before sending.

When to Use​

  • At check-in, once the guest has reviewed their details, to capture a legally usable digital signature.
  • To keep a permanent, retrievable signed record for the reservation instead of (or alongside) a paper form.

See also​

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