Night Audit Report

The Night Audit Report shows a list of all audit runs with their key metrics, and lets you drill into the details of a specific run — revenue summary, payment summary, reservation summary, and occupancy statistics.

Having a problem?

See the main Troubleshooting page for general issues, or the Reports Overview for how to run and export reports.

Access

From the sidebar, click Report → Night Audit.

Filters

Filter	Description
Start Date / End Date	Filter the audit runs list by audit date range.
Status	Filter by audit run status: Pending, In Progress, Completed, Failed, Partial.
Select Audit Run	Select a specific audit run to view its detailed breakdown.

Select an Audit Run from the dropdown to load the detail sections below the runs table.

Audit Runs Table

The main table lists all audit runs matching the filters.

Column	Description
Audit Date	The business date that was closed.
Status	PENDING / IN_PROGRESS / COMPLETED / FAILED / PARTIAL.
Run By	Username of the person who ran the audit.
Total Rooms	Total rooms in the property on that date.
Occupied Rooms	Rooms occupied on that date.
Vacant Rooms	Rooms not occupied.
OOO Rooms	Rooms out of order.
Total Guests	In-house guest count.
Total Arrivals	Check-ins on that date.
Total Departures	Check-outs on that date.
Total Revenue	Gross revenue posted.
Total Payments	Total payments received.
Total Outstanding	Revenue minus payments.
Notes	Any notes on the run.
Error Message	Error details if the run failed.

Detail Sections (for selected audit run)

When you select an audit run, four detail sections load:

Revenue Summary

Revenue breakdown by transaction code for the selected audit run.

Column	Description
Transaction Code	Short code and name.
Category	Transaction category (e.g. room, F&B, tax).
Count	Number of transactions posted.
Total Amount	Gross amount.
Voided Amount	Amount voided.
Net Amount	Total minus voided.

Payment Summary

Payment breakdown by payment code for the selected audit run.

Column	Description
Payment Code	Short code and name.
Count	Number of payments.
Total Amount	Gross payments.
Voided Amount	Amount voided.
Net Amount	Total minus voided.
Reference	FX or reference details (e.g. Cash USD).

Reservation Summary

All reservations included in the selected audit run.

Column	Description
Reservation ID	Reservation number.
Guest Name	Primary guest name.
Room Number	Assigned room.
Arrival Date	Check-in date.
Departure Date	Check-out date.
Status	Reservation status on the audit date.
Is Arrival	Whether the guest arrived on the audit date.
Is Departure	Whether the guest departed on the audit date.
Is In-House	Whether the guest was in-house on the audit date.
Rate Amount	Nightly rate.
Total Charges	Total charges on the folio.
Total Payments	Total payments on the folio.
Balance	Charges minus payments.

Occupancy Statistics

Per room type occupancy breakdown for the selected audit run.

Column	Description
Room Type	Room type name.
Total Rooms	Total rooms of this type.
Occupied Rooms	Occupied rooms of this type.
Occupancy %	Occupancy rate for this type.
Revenue	Revenue from this room type.
RevPAR	Revenue per available room.

Export

Use the export button (if available) to download as Excel or PDF.

Common FAQs

Why is the detail section empty after selecting an audit run? The audit run may be in PENDING or FAILED status and may not have generated summary data. Select a COMPLETED audit run to see full details.

What is the difference between this report and the Night Audit Summary modal? The Night Audit Summary modal (accessed from the Night Audit page) shows the same data but also includes the Guest Ledger and No-Show Reservations tabs. This report page provides the same data in a printable/exportable format.

See also

• Night Audit — Run night audit and view audit runs with the full summary modal.
• Trial Balance Report — Debit/credit balance per transaction code for an audit run.
• Manager Report — Consolidated daily management summary.
• Billing Report — Revenue and payment detail by date range.
• Reports Overview — How to run and export reports.