General Setup
General setup covers hotel information, system date, users, user groups, departments, job titles, license, cash register setup, TrackIt, and transportation types.
Hotel Information
Hotel Information stores the core property record used throughout the PMS — on folios, reports, reservations, and the login screen. There is normally one Hotel Information record per property.
System Date (Business Date)
The business date is the property's "today" for reservations, rates, night audit, and reporting. It is stored and controlled separately from the server's actual calendar date, so front desk and audit screens can be advanced deliberately at day-end rather than following the clock automatically.
Users
Users are the staff accounts that log in to the PMS. Each user has a username, password, assigned permissions (directly or via a user group), and optional profile details.
User Groups
User Groups define reusable permission sets. Assign a group to a user and they inherit all permissions in that group. This is the recommended way to manage permissions for multiple staff with the same role.
Departments
Departments are used for reporting or access control:
Job Titles
Job titles are used for users or profiles:
License
There is currently no License / activation screen in this PMS. The system does not have a license key, activation status, or license management feature to configure.
Cash Register Setup
Cash Register Setup is where cash-register login credentials are created — a Register ID + password pair that a staff member uses to log in to a physical/logical cash register before using any cashiering screen (Transaction, Cashier Shift, Quick Checkout). This screen manages the login credential directly; it is not linked to the separate Cashiers reference list.
Services
Services are additional offerings your property provides to guests — such as airport transfers, laundry, spa, or room service. Configuring services allows them to be selected and tracked in reservations and housekeeping.
Track It — Types
Track It Types are sub-categories within a Track It Group. They describe the specific kind of item (e.g. Phone within Electronics).
Track It
Track It is the item-tracking system used for Lost & Found in Housekeeping. It organises items using four reference tables — each has its own configuration page.
Track It — Groups
Track It Groups are the top-level categories for items in the Lost & Found system. Every item registered in Lost & Found must belong to a group.
Transportation Types
Transportation Types define the pick-up/drop-off methods available when recording a guest's transportation details on a reservation (e.g. Car, Van, Taxi). They populate the Transportation option list on the reservation form's Stay Information section.
Track It — Locations
Track It Locations define where a lost or found item was discovered or is being stored. Staff select a location when registering a lost & found item.
Track It — Actions
Track It Actions describe what happened to a lost or found item — the action taken by staff. The Category flag distinguishes between a claim action and a lost/found action.